6 Best Practices for Your New Virtual Onboarding Process

Whether it’s I9 and W-2 forms, direct bank deposit information, or benefit elections and other personal data, it takes some effort to integrate a new employee into your HR records. Here are five best practices for creating an immersive, in-person onboarding experience, regardless of the location. With technologies developing at lightning speed, it wasn’t a surprise that the first thing to get adopted by the vast majority of companies was the virtual conference functionalities.

  • A standardized process keeps team members and new hires in the loop together.
  • During the remote onboarding process, resources like video tutorials, a comprehensive knowledge base, and step-by-step guides are your best helping tools.
  • So go ahead and explore what technology has to offer for your virtual onboarding process.
  • However, reforming the process is possible to yield effective results by following the steps discussed in today’s guide.

Join 185,000+ monthly readers learning how to drive software adoption by signing up to receive the latest best practices and resources. Welcoming a new hire on Slack is great, but you shouldn’t forget to allocate some time in your daily standup to introduce them to the team. While https://remotemode.net/ it might sound too obvious, it’s very easy to overlook this step in all the hustle. 90-Day review — as the transitioning process comes to an end, you need to run a performance review to assess the effectiveness of your onboarding and provide a new hire with some critical feedback.

Best Practices for Successful Remote Employee Onboarding

With the help of checklists, your employees can learn about the organization, connect with colleagues, and quiz themselves on essentials before their first day. With checklists, new hires can complete tasks that will make them feel more comfortable, such as taking photos, videos, answering questions, and scanning QR codes. To improve your remote onboarding experience, gather feedback from your employees during the process. Surveys are one of the easiest and most effective ways to collect feedback from remote employees. There are guides available online on how to create an onboarding survey.

In addition to working as tech support, they need to operate as a customer service provider for your team. Leverage new technologies that make remote work and collaboration easier. Use video conferencing tools to conduct all meetings during onboarding and introduce them to all the software that they will need to use to work remotely.

Schedule video check-ins as part of an individualized plan

You can provide each member of the team with a stipend of $10-$15 to purchase a treat. As a special touch, you can allow the guest of honor to pick the type of food everyone orders, such as noodles, pizza, burritos, or breakfast foods, or you can enable free choice. The quality of the discussion is much more important than the choice of cuisine. During your call, the group can play team building games online, or you can engage in casual get-to-know-you discussions.

  • When they start, we share their answers through our company Slack channel to give everyone more insight into their personality.
  • Break up learning with things like multiple-choice quizzes and polls that require a thoughtful response.
  • With some businesses feeling a sense of wariness around the remote onboarding process, there is a desire to act more passively and avoid what seems like more difficult tasks.
  • Microsoft Teams makes remote onboarding quick and easy, so you can use it for your remote employees as well.

Most new hires don’t know what to expect, and starting a job remotely can add to their stress and uncertainty. To ease those new job jitters, provide employees with information about their role and first-week schedule before they remote onboarding best practices join the team. This way, they’ll have a clear picture of their first few days and understand what’s expected of them. Staff at the 60-person central office in Stamford, Conn., have been working remotely since the pandemic began.

Rethinking Onboarding for the Remote-Work Era

Here’s how you can do it too — even when most of the staff isn’t presently working in the office. HR teams are not only responsible for coordinating colleagues, schedules, and remote workstation set-up, but they’re also expected to make onboarding feel welcoming and seamless for the new hire. New hires want to integrate with their new team and begin contributing as soon as possible. Onboarding is their first experience with their new team, and the HR team is responsible for getting them off on the right foot. One of the best ways to prepare for the sessions is to compile a detailed checklist of tasks and objectives. For instance, you can plan to complete human resources paperwork, set up Microsoft Teams accounts, and liaise with relevant stakeholders by the end of day one.

Best Remote Onboarding Practices to Adopt

An onboarding experience without some human interaction can also leave off-site employees unsure of where to find information and the help they need to get started. Onboarding new employees, both in the office and remotely, entails a specific list of requirements. The onboarding process must cover a lot, from administrative areas, such as payroll forms, to computer setup, personal introductions and first assignments. There are various software solutions you can use to onboard your new employees remotely. HR software, for example, can help streamline your recruitment process, including onboarding remote hires.

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